Handbook

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    Hopkins County Day Treatment

    110 Sugg Street

     Madisonville, Kentucky 42431

    Telephone (270) 825-6059 Fax (270) 825-6053

    Head Teacher:   J.B. Wilcox

    Social Worker:  Ashley Gaines                                                                                                 

    ORIENTATION FOR STUDENTS AND PARENTS

    Department of Juvenile Justice Youth

    2017-2018 

    OVERVIEW

    MISSION STATEMENT

    The mission of Hopkins County Day Treatment is to provide a structured environment for youth with social, behavioral, and/or emotional issues whereby youth may continue their education while remaining with their family.

     

    PROGRAM DESCRIPTION

    The main mission of HCDT is to help youth improve their self-control and self-respect. Program objectives include the prevention and treatment of delinquency and the prevention of unnecessary institutionalization of youths. The program also provides transitional services for those youths who have been in residential treatment or other alternative and day treatment programs. The day treatment program provides a structured environment for these youths so that they may continue their education and remain in the community and with their families to resolve problems and receive treatment. The program serves male and female school-age youths (ages 12 to 18) who can be maintained in the local community, but who function poorly in school and/or at home because of irresponsible or inappropriate behaviors. Individual, family and group counseling, academic instruction, work experience/employability skills instruction, and community involvement activities are some of Day Treatment services.

     

    PROGRAM HISTORY

    The Pennyroyal Mental Health Center began operation of the Hopkins County Adolescent Day Treatment Program in cooperation with the Hopkins County School System in August, 1983, with a grant from the Department of Social Services. Initially, there were two components to the program, including a 15 student, self-contained facility on the campus of Browning Springs Middle School, and an out-reach component serving grades 6 through 12 throughout the Hopkins County School System. These services eventually evolved into a 6 through 12 self-contained program serving 45 students in grades 6 through 12 for the entire county. In 1986 the program moved to 110 Sugg Street. Next, in July 1988, the Hopkins County Board of Education became the sole-host contract agency. Then in July 1993, the program moved to the Caldwell Smith Education Center at 208 N. Kentucky Ave. In July 1997, the program began contracting with the Department of Juvenile Justice. In January 1998, the program moved to 5770 Anton Road.  With renovations completed in late 2011, the program makes it a full circle and has returned to 110 Sugg Street in town.  The Hopkins County Day Treatment Program (HCDTP) is a program of the Hopkins County Schools System. The main mission of HCDTP is to assist students in improving their self-control and self-respect. The program objectives include the prevention and treatment of delinquency and the prevention of unnecessary institutionalization of youths. The program also provides transitional services for those youths who have been in residential treatment or other alternative and day treatment programs. Also, the day treatment program provides a structured environment for these youth so that they may continue their education or GED study and remain in the community and with their families to resolve problems and receive treatment. The program serves make and female school-aged youths (ages 12 to 18) who can be maintained in the local community, but who function poorly in school and/or at home because of irresponsible or inappropriate behaviors. Individual counseling, academic instruction, GED instruction, work experience/employability skills instruction, and community involvement activities are some of the Day Treatment services.

     

    TREATMENT PHILOSOPHY

    The treatment philosophy of HCDT shall be anchored in the belief that comprehensive strategies are needed to combat undesired behavior. These strategies begin with strengthening the families in their primary role of instilling respectable values, providing guidance and support to youth. HCDT will provide individualized treatment services utilizing a multidisciplinary team composed of the youth, HCDT staff, youth’s family, community worker, and other relevant service providers. All members will be involved in the planning, implementation, monitoring, and assessing of the individualized treatment plan. 

     

    School and Academic Program

    The academic program and instruction is designed toward the individual needs of each student. HCDT utilizes an online, research based curriculum as well as classroom instruction. Student class schedules are prepared and aligned by the student’s home school. The overall goal of the educational component is to continue to prepare each student to become college or career ready. Conferences with the teacher can be arranged by contacting the program.

     

    -ACCEPTANCE AND TRANSFER OF CREDITS

    The Hopkins County Day Treatment is recognized as a secondary school in the Hopkins County School System and thus all academic work and/or credits are equivalent to any academic work and credits earned in any other secondary school in the school system. The Hopkins County Day Treatment enjoys all the benefits of accreditation and recognition as afforded to the Hopkins County School System by state legal authority and governing agencies and associations.

    -Transfer of Records

    Itis policy of Hopkins CountyDay Treatment, that when a student is transferred from one program to another that his/her records is transferred at the same time or within 72 hours of the transfer. Whenever possible the transfer of a student will be planned enough in advance so that a written request for that student’s records will be on file before the student’s leaves.

     

    SERVICES

    COUNSELING

    Individual counseling is available to all of the students by the day treatment staff. Services are offered to the family including family counseling, parent education sessions, and other parent involvement activities. Students will receive two to three hours of group/individual counseling services each week. Outside agency counseling may also be recommended to individual youth.

    FAMILY

    Family involvement and support are seen as integral components to the Hopkins County Day Treatment Program. Part of the mission of the program is to provide family therapy and counseling, depending upon the needs of the individual student and family. Regular involvement by the family will occur as part of the youth’s participation in the program, regardless of the counseling needs. Attempts to have some form of contact with the parents or guardian of each student will occur at least every two (2) weeks. Communication may come in the form of a brief written progress report, telephone contact, or point sheet. Counseling and social services staff will also attempt to have face-to-face contact with the parents or guardians at least once each month. This may not necessarily be a formal family therapy session, but could involve a conference with a parent at the facility regarding treatment planning and review.

     

    TREATMENT TEAM

    The treatment team consists of the HCDT staff and student. Parents, guardians, court designated workers, impact workers are all welcome to attend and contribute to the treatment team. The purpose of the treatment team is to work from an interdisciplinary approach in bringing together, coordinating, and disseminating information. Focus will be on the treatment and educational needs of each student. All members of the treatment team contribute to the development and revision of the treatment and instructional plan. Weekly treatment reviews and conferences are scheduled. Comprehensive reviews of the student’s progress that involve the parents are conducted at least every 60 days.

     

    EXPECTATIONS

    ENROLLMENT

    Once a student has been accepted into the program, the parents will be notified by the referring school and an intake meeting will be scheduled with the treatment team. 

    1.           Intake meeting will be scheduled within a week with the treatment team. The referring school is responsible for contacting HCDT.

    2.           Parent will transport student to HCDT for the intake meeting and sign necessary enrollment forms.  For students enrolled under DJJ, this would include completion of social/family history and orientation treatment plan.

    3.           Parents will be provided information regarding transportation, lunches, program rules, and purpose of the program.  Youth and parents will be informed that while in the program, they will participate in a program that is designed to teach new behaviors and ultimately diminish negative behaviors and/or emotional difficulties.

    4.           Parent and youth will sign an agreement stating the rules have been reviewed with them and they understand said rules.  

    5.           Youth will be informed about his/her civil rights and how he/she can file a grievance.

    6.           Parents will be advised the team has been trained in safe crisis management and would only utilize the holds if their child represents a danger to self or others.

    7.           Treatment team members will review medication procedures with parent and youth.

    8.           Youth will leave with parent, when paperwork is completed. Youth will then return the next school day.

    9.           Youth will complete standardize tests within the first week of enrollment. Tests could include, but is not limited to, TABE, MAP, PLAN, EXPLORE, ACT, COMPASS, KYOTE, Learning Styles Inventory and Career Scope.

    10.        Student will be admitted into Orientation Phase. 

    DAILY SCHEDULE

    702 KAR 7:125E Section 5 (3) Each School shall have available a schedule that delineates Instructional time periods and non-instructional time periods.

     

    The school day is from 7:50 AM to 2:35 PM.

     

    Total: 6 hours and 25 minutes

     

    ATTENDANCE

    Absences, either excused or unexcused, have a negative effect on grades and student achievement. Excused absences are granted for:

    1.  The student’s illness, doctor appointment, or dental work (doctor’s statement required); the doctor’s signature must be legible. The doctor’s excuse must specify the number of days the child is excused for, and the time and day the child was seen. Without this information, the excuse will not be accepted. Faxed excuses must come directly from the doctor’s office. Students must have been physically seen by the doctor for the excuse to be valid;
    2. Summons for the student to appear in court;
    3. Funeral in the immediate family of the student;
    4. Valid reasons, such as illness, etc., substantiated with parental notes: Such absences will not exceed five (5) days per school year;
    5. Any other reason deemed acceptable by the Principal

     

    EXTENDED SESSION

    Hopkins County Day Treatment is a 210 day program. Extended sessions may be held during fall, spring, and summer breaks. Youth who are unexcused shall receive 100 points in holding for each absence incurred. Transportation is provided for these sessions.

     

     

     

    PROGRAM RULES & EXPECTATIONS

    GENERAL

    Youth are to be present every day and leave only with permission.

    Youth are to cooperate with Day Treatment staff and make an effort to follow their individual treatment plans.

    Youth are to follow the policies, rules, and guidelines of the Student Codes of Conduct for middle and high school students as outlined and approved by the Hopkins County Board of Education. Students are subject to the disciplinary procedures as outlined by the Student Codes of Conduct. Specific behavioral or rules violations and consequences are outlined later in detail in this orientation information.

    Youth are to bring no weapons or objects that may be used for weapons to the facility or grounds. A weapon is any object that is carried for the purpose of inflicting pain or injury on another individual.

    Youth are to follow the behavioral goals/objectives that are outlined on the individual point sheets and treatment plans. These goals include (1) attendance and being on time, (2) evidencing respect for self and others (self-control and self-respect), (3) beginning work on time and staying on task, (4) completing assignments and not disturbing others, and (5) following the directions of the staff.

    Youth are not to threaten to hit or harm, hit, fight, play-fight, roughhouse, horseplay, kick, trip, or otherwise touch other students in an inappropriate manner. The program enforces a strict hands-off policy. At no time are staff members to be harassed, intimidated, threatened or touched at any time.

    vYouth are to obey federal, state, and local laws and statutes. Youth must follow any Court-designated Worker, Department of Juvenile Justice, Cabinet for Families and Children and/or District Court directives, including curfews.

     

    OFFICE AREA

    Youth are not to be in the offices at any time unless they have permission.

    Youth are not to use office equipment without supervision.

    Youth must receive permission from staff before using the telephone.

     

    CAFETERIA -HCDT youth walk to West Broadway School for breakfast / lunch.

    Youth will line up at the door single file with no talking.

    Youth will remain single file formation to West Broadway School.

    Wait your turn in line.

    Keep hands and feet to yourself.

    Get napkin, utensils, and tray.

    Youth will walk back to HCDT in single file formation.

    Sit at assigned table and remain in seat unless given permission.

    Talk only with those at your table quietly.

    Make sure your area is clean.

    Discard your tray only upon dismissal from the cafeteria.

     

    RESTROOM

    Knock before entering.

    One person in restroom at a time.

    If occupied, return to assigned area.

    Use the toilet or urinal.

    Flush

    Wash hands using soap and water.

    Dry hands and place paper towel in trash can.

    Walk quietly to designed area.

     

    HALLWAY

    v Voice level 1

    v Walk on the right hand side.

    v Keep hands and feet to self.

    v Keep hallway free from debris.

    v Be respectful of signs, posters and decorations.

    ASSEMBLY

    v Sit at assigned table.

    v Keep hands and feet to self.

    v Keep head up and pay attention.

    v Clap when appropriate.

    v Use manners.

    v Leave quietly.

    DRESS CODE

    The Uniform for HCDT is a solid black shirt and khaki pants

    Students are required to wear a solid black shirt with short or long sleeves.  Shirts must be long enough to be tucked in comfortably.  Shirt tails are to be tucked in.

    Students may wear a solid black crew neck sweatshirt for warmth.  A solid black or white undershirt must be worn with sweatshirt.  HOODED SWEATSHIRTS ARE PROHIBITED.

    Students must wear a solid khaki color pants with no cargo pockets.  Pants must have belt loops and must be worn at waist level.  SAGGING PANTS ARE PROHIBITED.

    Students must wear a plain black or brown belt.

    All clothing must be of appropriate size and not have holes or be ragged in appearance.

    Jackets and coats are not allowed to be worn in the classroom.  Coats are to be hung up after completing the check in procedure.

    Students must wear closed toe shoes (Boots, flip flops, sandals and house shoes are not allowed).

    Socks are required.

    No sunglasses or jewelry is allowed --- including tongue, ear, eyebrow, nose, lip, gauges, etc. that denotes visible body piercings.  Additional body piercings while a student at HCDT is prohibited.

    Tattoos must be covered at all times.  Additional tattoos while a student at HCDT is prohibited.

    Hair must be style and color that does not interrupt the educational process.

    Hair that is longer than shoulder length must be tied back and bangs must be out of student's eyes.

    Students may not wear any head apparel in the building during the course of the day.  This includes: bandanas, caps, scarves, sock caps, head bands, picks, combs, etc.

    Male students must be clean shaven.

    Students are not allowed to have wallets, purses or book bags of any type.

    Students are permitted to bring a single house key.

     

    *          Certain situations may arise that are not specifically covered by this dress code, will be addressed by the Principal and staff to determine appropriateness. HCDT staff maintains FINAL decisions on all special cases, restrictions, disputes, and inquires.

                Should a student continue to challenge the dress code policy with items or situations not specifically stated, and the items do not meet the spirit and intent of the dress code; the student is subject to Phase revocation or other disciplinary action as deemed by the Principal.

     

    BUS EXPECTATION

    Riding a school bus is a privilege provided to students in Hopkins County. All students who ride a bus at any time must comply with Regulations for Pupils Riding School Buses. This brochure is distributed to all students by the Transportation Department. Additional copies are available by request.

    RESOLUTIONS

     

    Severe infractions may be referred to the Hopkins County Board of Education and/or the District Court for further action. 

     

    PROGRAM CONSEQUENCES

    Non-compliance of expectations may result in the following:

    v A loss of privileges in the program

    v A revision of the treatment plan

    v Extended treatment in the program

    v Additional points to earn (points in holding)

    v Isolated Classroom Environment (ICE)

    v Saturday Operated School (SOS)

    v Suspension

    VIOLATIONS CATEGORIES

    NOTE: Each classroom teacher will deal with general classroom disruption by taking in-class disciplinary action, by making a personal call to the parents or guardians when feasible, and/or scheduling conferences with parents or guardians and other school staff. Only when the action by the teacher is ineffective, or the disruption sufficiently severe, should the student be referred to the principal or his/her designee.

    1.            Deliberate classroom disruption

    2.            Disorderly conduct: running in halls, roughhousing, scuffling, horseplay, etc.

    3.            Failure to follow directions

    4.            Dress code violations

    5.            Contraband

    6.            Obscenity/profanity/vulgarity

    7.            Violation of the district / program technology policy

    10.         Skipping class and/or school

    11.         Repeated violations

    12.         Fighting

    13.         Theft / Vandalism

    14.         Verbal intimidation / Harassment / Bullying

    15.         Threatening physical harm to another student / school official

    17.         Unjustified activation of fire alarm system

    18.         Arson

    20.         Possession / use of weapons or look-a-likes

     

    *             This list is compiled on brevity and does not include every violation listed in the code of conduct. 

                   Any other violation deemed necessary by the Principal, faculty, and staff is applicable.

     

    Prior to taking any disciplinary action, HCDT staff shall review a student’s discipline record and the full circumstances of the particular incident involved. The following is a list of possible behavior resolutions:

     

    A.         REDIRECTION: Redirections may be used by any of the HCDT staff to deter youth behavior that are not meeting expectations. Redirections may be written, verbal, or both. When a redirection has been issued, the youth have the opportunity to then meet the expectation without further consequence.

    B.         COUNSELING: Counseling is a resolution option that gives the student an opportunity to realize his/her undesirable behavior without being removed from the classroom setting. Youth can determine factors that led to the referral, discuss these with their counselor, and develop ways in which the behavior is not repeated. Counseling is a collaborative process with youth working to identify strengths and gain insight on behavior to promote positive change. Counseling is the most preferred resolution option.

    C.         PARENT CONTACT: Parent contacts are made may be made in conjunction with counseling services. Parental involvement becomes necessary when undesirable behavior continues and/or the severity of the infraction warrants. Parental collaboration enables the youth the opportunity to continue the treatment plan beyond the program setting. At the time of a parent contact, the parent/guardian may be requested to attend a conference with HCDT staff and the youth.

    D.        ISOLATED CLASSROOM ENVIRONMENT (ICE): The primary purpose of ICE is to offer a structured, well supervised instructional program to students in lieu of an unsupervised, unstructured, out-of-school suspension. Assignment to ICE shall not exceed five (5) days per violation. Students assigned to ICE will be in an educational environment isolated from their peers. Students will be assigned by administrators and appropriate classroom work will be provided.

    Isolated Classroom Environment (ICE) Rules and Regulations:

    v Youth must abide by all school rules;

    v Youth may not talk at any time;

    v Youth will be escorted to all destinations;

    v Youth will eat lunch in an isolated area:

    v Youth must work toward the completion of all assignments;

    v Youth must serve the entire duration.

    v Youth will raise their hand to be called upon to speak.

     

    E.         SCHOOL ON SATURDAYS: (SOS) The purpose of the SOS program is to provide positive, worthwhile educational experience and a meaningful behavior deterrent. SOS may be issued for specific Code of Conduct violations or for youth who have continuously not met HCDT expectations. SOS is offered as one of several options of consequences available for school administrators to utilize in lieu of out-of-school suspensions. The aim of the SOS program is to prevent that loss of instructional classroom time that accompanies a suspension.

    F.         SUSPENSION: Suspension shall mean a denial of attendance at any single subject or class or at any full schedule of subjects or classes, or at any other type of activity conducted by or on behalf of Hopkins County Schools for the stated period of time. The suspension shall not exceed ten (10) school days. The student will receive no credit for work missed. For a suspension of ten (10) days or less, constitutional due process requires the following procedures:

    a.                written notice of the charges to the student;

    b.                an explanation of the evidence if the student denies the charges - the rule broken must be defensible;

    c.                an opportunity for the student to present his own version of the case at any informal, impartial administrative hearing;

    d.                written notification of the action taken; a copy of the suspension shall be sent to the parent and/or guardian, the superintendent, and one copy placed in the student’s file;

    e.                suspension begins immediately or at the end of the school day depending on the severity of the offense;

    f.                 Suspension ends at the beginning of the school day on the morning of the day on which the student returns to school. 

    G.        BEHAVIORAL CONTRACT: A probation period may be the difference between suspension and expulsion is: The principal may suspend a student for up to ten (10) days of school. The board of education may expel a student for the duration of the semester or the remainder of the school year and established for students when a school administrator determines either that it would better benefit the student to remain in classroom than to incur a suspension, or after a suspension to establish a level of behavior which will prevent additional problems. When probation is used, a contract will be drafted stating the names and titles of the persons entering into the contract, the expected or required behavior of the student, and the possible consequences of the violation of that required behavior. In addition, it shall require the signature of the parent/guardian, student, and the principal or his/her designee.

     

    H.        BUS SUSPENSION: A bus suspension is a length of period in which the youth is not permitted use the transportation provided by the Hopkins County Schools. A bus suspension may the result of specific bus infraction or the result of continuously not meeting the bus expectations. When a bus suspension has been issued to a youth the parent/guardian shall be responsible for providing transportation to and from the program. Any permanent bus assignments shall be determined by the Transportation Department.

     

    I.          EXPULSION: Expulsion shall mean a denial of attendance at any single subject or class or at any full schedule of subjects or classes, a denial of attendance at any other type of activity conducted by or on behalf of Hopkins County Schools, and any combination of the foregoing for a period of time not to exceed the current school year. An expulsion shall include denial of admission to or entry upon real or personal property owned, leased, rented, or controlled by the Hopkins County Board of Education. Students at another alternate as provided for in House Bill 330.

     

    DISCIPLINARY ACTIONS MAY BE CARRIED OVER INTO THE FOLLOWING SCHOOL YEAR IN ACCORDANCE WITH KENTUCKY REVISED STATUTES. APPEALS MUST BE PRESENTED TO THE BOARD OF EDUCATION PRIOR TO THE OPENING OF THE FOLLOWING SCHOOL YEAR.

     

    CONTACT OF LAW ENFORCEMENT OFFICIALS / PARENTS

    Law enforcement officials shall be immediately contacted when the safety of the students and/or staff is at risk or endangered. Use and possession of weapons, the sale and/or transfer of drugs, and assault behavior endanger the safety of others. Law enforcement officials will also be contacted when a student leaves the facility without permission. Parents/guardians will be immediately contacted as well in these situations.

     

    KRS 158.150 SUSPENSION OR EXPULSION OF STUDENTS

    All pupils admitted to the common school shall comply with the lawful regulations for the government of the schools. Willful disobedience or defiance of the authority of the teachers or administrators, use of profanity or vulgarity, assault or battery or abuse of other students or school personnel, the threat of force or violence, the use or possession of alcohol or drugs, stealing or destruction or defacing of school property or personal property, the carrying or use of weapons or dangerous instruments, or other incorrigible bad conduct on school property at school sponsored activities constitutes cause for suspension or expulsion from school.

    This section will address itself to those who would disrupt the education of, not only themselves, but of others. It will attempt to explain and establish all the disciplinary measures available to the school in restoring the proper learning atmosphere.

     

    BEHAVIOR MANAGEMENT SYSTEM

     

    PHASE AND POINT SYSTEM

    The phase system provides students the opportunity to work through the program by receiving feedback on a daily basis. There are four (4) phases youth must attain to graduate and be recommended for placement in the regular school. Each student has the opportunity to earn at least 100 points per day. Youth earn points based on a list of goals according to phase level and their Individual Treatment Plan. Expectations for behaviors are posted in each room. Youth may receive bonus points for exceptional behavior (handling difficult situations well, discouraging others from behaving inappropriately, etc.)

     

    During Orientation phase, the youth is exposed to the rules and expectations of the program. They will identify the dynamics of his/her particular problem(s) that led to placement in HCDT. As a result, of this exposure the student and counselor shall draft the Individual Treatment Plan. Youth in Orientation phase accumulate daily points used towards graduation from the program.

     

    During Learning phase, youth begin to learn ways to achieve the goals that have been developed in their Individual Treatment Plan. They are learning to problem-solve in socially acceptable ways. Youth in Learning phase shall earn 85 regular points per day to have privileges the next day.

     

    In Progress phase, the youth are expected to describe their progress or improvement toward reaching their Individual Treatment Plan goals. At this point, they should be a positive behavior model for the youth in Orientation and Learning phases. They are beginning to demonstrate what they have learned in solving crisis situations during group / individual counseling sessions. Students in Progress phase shall earn 90 regular points per day to have privileges the next day.

     

    Promotion to Graduation phase marks the beginning of the completion of the program. Students are given more privileges and responsibilities; however the expectations for positive attitude and behavior are higher. Students are actively demonstrating problem-solving techniques and providing model behavior for students in the previous phases. Students shall earn 95 regular points per day to receive program privileges.

     

    Bonus points do not count toward earning these privileges. Weekly treatment team meetings will decide upon youth phase movement.

     

    PHASES

    Orientation- Phase I

    This is the time in which expectations, rules, and policies are explained to the student. The student will sign and agree to the initial treatment plan. The treatment plan will consist of, but not be limited to, desired behaviors, short and long-term goals. Students will learn HCDT staff and their corresponding role.  Students will be exposed to the seven (7) steps of problem-solving, treatment team and other counseling concepts. After the 10th day of attendance from enrollment, students will then become eligible for phase promotion. During the Orientation Phase, students will begin to accumulate daily points. A student earns points by following the program expectations. 

     

    Promotion expectations:

    1.     No more than one (1) unexcused absence

    2.     Successfully complete the Orientation Phase Assessment

    *If promotion expectations are not met, youth will be eligible for phase review in one (1) week.

     

    Learning- Phase II

    Once in Learning Phase the student will learn his/her individual treatment plan. Students will learn and begin to utilize the seven (7) steps of problem-solving. Students will actively participate in their treatment team sessions and modify their Individual Treatment Plan, if necessary.

     

    Promotion expectations:

    1.     Minimum of 3000 points to become eligible.

    2.     No more than two (2) unexcused absences.

    3.     Successful completion of the Learning Phase Assessment.

     

    *If promotion expectations are not met, youth will be eligible for phase review in one (1) week.

     

    Progress- Phase III

    Once in Progress Phase the student will describe his/her individual treatment plan. Students will expand problem-solving skills to multiple areas of student life. Students will be able to contribute to their treatment team sessions.

     

    Promotion expectations:

    1.     Minimum of 4,800 points to become eligible.

    2.     No more than three (3) unexcused absences.

    3.      Successful completion of the Progress Phase Assessment.

    *If promotion expectations are not met, youth will be eligible for phase review in one (1) week.

     

    Graduation- Phase IV

    Once in Graduation Phase the student will be able to apply and demonstrate their Individual Treatment Plan. Students should be able to mentor and set examples for the other students to follow. Students will be able to lead their treatment team sessions.

     

    Release expectations:

    1.     Minimum of 6,000 points to become eligible to successfully leave the program.

    2.     No more than four (4) unexcused absences.

    3.      Successful completion of the Graduation Phase Assessment.

    *If release expectations are not met, youth will be eligible for release review in one (1) week.

     

    RELEASE FROM THE PROGRAM

    Youth can be released from the program after entering and completing the Graduation Phase. Depending upon the Individual Treatment Plan and the treatment team’s recommendations, youth may also earn a release after entering the Progress Phase. Youth must complete a written and detailed relapse prevention and monitoring plan covering the prevention of, intervention in, and escape mechanisms for high risk situations before being released from the program. Exemptions to the release policy shall include youth that have received maximum therapeutic benefit of the program. Any exemption to the release process will be determined by the treatment team.

     

    PRIVILEGES AND REWARDS

    Youth have the opportunity to earn additional privileges and rewards for desired behavior. These opportunities may include casual day, Friday movie, “Hawk” tickets, additional recreation time, and bonus points.

    Casual Day Guidelines

    Student Casual Day is provided for students who:

    v Have perfect attendance for two-week period

    v Meet their point expectation for phase level

    v No disciplinary referrals

    Casual Day will be coordinated with the youth after the expectations have been met. All Casual Day clothing will be pre-approved by the HCDT staff.

    Loss of points / privileges

    Points are earned by following the point sheet goals and program expectations. All or part of the points for each period may be lost due to various rules' infractions. Certain privileges may be restricted as well. These restrictions may include breakfast / lunch isolation, loss of recreation time, and other privileges awarded to youth on given days. The student is on restriction for those privileges until a length of time or until additional points are earned. If additional points are to be earned, the regular point total is put “on hold” (points in holding). This consequence lengthens the time the student is in the program.

     

    Criteria for Earning Special Events and Privileges (e.g., field trips, movie, etc.)

    1.                Youth has not had or currently having additional points to earn (points in holding) during the week. Youth not meeting the points in holding criteria are not eligible.

    2.                Youth has not had any disciplinary/misconduct reports filed (program and/or bus behavior) during the week.

    3.                Youth has earned the daily phase expectation point totals during the week:

               Orientation – none

               Learning – 85 points

               Progress – 90 points

               Graduation – 95 points

    4.                Youth has 80% attendance for the week with no unexcused absence and/or tardy.

     

    Bonus Points

    Youth may earn bonus points according to the following guidelines:

    1.      Staff may award bonus points to students for completing an extra assignment, voluntary work duties, or display of self-control / respect. These are generally ten (10) bonus points.

    2.      Youth will be awarded 25 bonus points for returning completed HCDT forms with the appropriate signatures.  This includes the weekly point sheet.

    3.      Youth will be awarded a 350 bonus points for completing the TABE assessment. Youth must be cooperative and provide a “good faith” based effort in order to receive these points. This will be determined by the assessment director. There are no partial points awarded.

    Transition Plan

    When students are released from Hopkins County Day Treatment to attend regular school or other community placement, the student enters a six-month follow-up period. The following guidelines apply:

      1. Weekly telephone contacts or face-to-face contacts will be made with the student, the regular school, community worker, and/or the family for the first month following release. If the student earns release during the summer, the actual contacts may not occur until the start of the regular school year. Therefore; telephone contact or face-to-face contacts will be made periodically for the remaining five months of the six-month period.
      2. In the event a student does not make an adequate adjustment (a significant relapse) during the follow-up period, he or she may be required to return to HCDT. A new treatment plan will then be formulated as to the conditions regarding another opportunity to earn a successful release from the program.

     

    Individual student records, such as grades, transcripts, and IGP materials will be forwarded to receiving schools.  These records will also be maintained at Hopkins County Day Treatment.

     

    POLICY

    CONFIDENTIALITY AND PRIVACY

    Generally the information shared in counseling sessions is private and confidential. Information will not be shared with third parties outside the program without the written consent of the student and parent/guardian. However, there are exceptions as mandated by Kentucky Revised Statutes. Instances of abuse and neglect as defined by certain laws will be reported to the appropriate agencies and authorities as outlined by those laws. Also, when a student is involved in District Court, the District Judge may require the program to provide information as to student progress. In effect this constitutes a court order to provide that information. When a social worker/counselor believes that a student may be engaging in or seriously considering actions that may be harmful to that student or others then the parent/guardian will be informed. 

     

    STUDENT SEARCH AND SEIZURE

    Students have the protection, as do all citizens, against unreasonable search and seizure of their property. School officials have the right to search students or their property if the officials have reasonable suspicion that the student may be in possession of something that violates school rules or endangers others. Searches will be used when other techniques to remedy the situation have been exhausted, or when there is immediate danger to life or safety. Staff can also search if there is suspicion to believe the search will reveal evidence that the youth has violated a school rule, Board policy, or the law. Items reasonably determined by staff to be a threat to the safety and security of all concerned shall be seized. Items, which may disrupt or interfere with the educational or treatment process, may be removed as well. Such items may be returned to the youth at staff’s discretion. HCDT staff may also require the parent / guardian to pick the item up if deemed necessary.

     

    EXTRA CURRICULAR ACTIVITIES

    Students are not allowed to attend any events at other Hopkins County Schools.

     

    TRANSPORTATION

    The Hopkins County School System provides bus transportation during the regular school year. Bus transportation may also be available during the summer. The youth is expected to obey all school rules concerning behavior on or while waiting for the bus. If a youth misbehaves on the bus, he or she may lose the privilege of riding the bus and the youth and parents will be responsible for ensuring that the youth attends the program. All school expectations are enforced while youth is riding the bus.

     

    INCLEMENT WEATHER AND CLOSINGS

    In the event of inclement weather, Day Treatment follows the Hopkins County School System policies and announcements regarding closings, early dismissals, and late bus schedules. Day Treatment youth generally attend school during fall and spring break if one is scheduled. The Principal will determine the schedule and days the program will be in extended session during the fall, spring and summer breaks.

     

    NUTRITION

    Meals are provided, at no cost to the youth, by Hopkins County Schools Food Service. Meals may or may not be provided during the extended sessions. All school system policies and procedures apply in regard to the youth using the food services. Youth may bring a brown bag type of lunch. Food from area restaurants is prohibited.

     

    MEDICATIONS

    Youth who must take medications at the program must follow the policies and procedures of the Hopkins County Board of Education.

    1.      The parent of the youth must deliver the medication to the program in person. It is not safe for children to bring their own medication to or from school due to risk of another child taking a dose, etc.

    2.      The medication must be in the original container bearing the pharmacy label and include the directions from the physician, name of medication, and strength of medication, date and student name.

    3.      Parent must sign an authorization card for the school personnel to administer medication. These cards are obtained from the school office.

    4.      Parent is encouraged to bring limited amounts of medication to school and schedule times of administration so that a minimum number of doses will be given during the school day. If a student has to be on medication at home and school, the parent should ask pharmacist for an extra bottle or container with the pharmacy label attached.

    5.      All medication will be counted in the presence of the parent and kept in a safe place.

    6.      A child who has been prescribed medication, but appears not to have it and is disruptive will be placed in an alternative setting. The parent and/or other legal agencies may be notified.

    7.      Parents are strongly encouraged to have a child’s inhaler (with pharmacy label) kept in the office. Students will be monitored during its use and documentation will be kept on file.

    OVER THE COUNTER MEDICATION (NON PRESCRIPTION)

    1.      Parents are strongly encouraged to limit the number of over the counter medication, such as Tylenol, Mylanta, etc. They will, however, be given as instructed by the parent on the medication card.

    2.      School personnel will not dispense aspirin to students due to the possible link with Reyes Syndrome.

    ALLERGIC REACTION (STINGS)

    1.

        

    1. We have special legal forms to be filled out and signed by parent in addition to the medication card.
    2. The EPI-PEN, or alternative must have pharmacy label.
    3. School personnel will be instructed on how to give emergency injections.

    ANY OTHER QUESTIONS CONCERNING MEDICATIONS WILL BE DIRECTED TO THE BOARD OF EDUCATION FOR CLARIFICATION.

     

    CONTRACTS/AGREEMENTS

    At the time a youth is admitted into HCDT, the parents and youth will sign a contract agreeing to abide by the program rules and expectations. 

     

    Youth that are placed at HCDT because of violating specific criminal or status laws and statutes and/or because of violating the Hopkins County Schools Student Codes of Conduct for middle and high school students.  For those youth referred or placed by the District Court and/or its associated agencies (including the Court-designated Worker office, Department of Juvenile Justice, and Cabinet for Families and Children) participation in Hopkins County Day Treatment is part of a diversion agreement with the youth, probation order, or commitment order. Irresponsible behavior demonstrates that the youth is not benefiting from the program; the youth will be in violation of a Court directive. The District Judge requires the day treatment program staff to report any probation violations to the Courts representative. Release from the program depends on how well a youth works to solve his or her problems. The youth is expected to stay in the program until his or her treatment goals are achieved and/or the youth has received the maximum benefit from the program as judged by the staff.

     

    RIGHTS AND RESPONSIBILITIES

    The protection and safeguards of the United States Constitution and, more particularly, of the Bill of Rights apply to all students.  Responsibility is inherent in all rights.  No student or other person involved in the public schools can realize his/her rights unless he also exercises the self-discipline and care to afford all others the same  rights and not allow his own actions to infringe upon the rights of others.  In a social situation such as the public schools, all participants (students, parents and/or guardians, teachers, administrators and others in the educational process) have the right and responsibility to know the basic standards of conduct and behavior which are expected.  The school environment is a community of individuals who live and interact based upon commonly shared rules, rights and responsibilities, expectations and common sense.

     

          A. Students

    1. Students have the right to:

    v  a meaningful public education, the maintenance of high educational standards, and a system of public education which meets the needs of the individual student;

    v  due process;

    v  reasonable and timely notice of all rules, regulations, policies, and penalties to which they may be subject, and notice of evaluation of work done;

    v  physical safety and protection of their personal property;

    v  consultation with teachers, counselors, administrators, and other school personnel;

    v  free election of their peers in the student organizations in which all students have the    right to seek and hold office;

    v  examination of their personal school records by the student, their parents/guardians or their authorized representatives;

    v  Involvement in school activities without being subjected to discrimination on the basis of race, sex, or religion;

    v  respect from other students and school personnel;

    v  presentation of complaints or grievances to school authorities and to receive replies from school officials regarding such matters;

    v  to be free from verbal abuse;

    v  constructive criticism.

    1. Students have the responsibility to:

    v  be at school daily;

    v  to be prepared to work each day;

    v  treat school staff with dignity;

    v  be accountable for their own effort and conduct;

    v  show consideration for the rights and property of others;

    v  be familiar with and abide by the Code of Student Conduct which sets forth all school rules and regulations and the consequences thereof;

    v  exhibit neatness and cleanliness of personal dress and hygiene;

    v  refrain from horseplay, fighting, creating disturbances, excessive noise, abusive language, denying others the use of school facilities or buildings, using or carrying any weapon on school premises or at school activities, intentionally injuring another person, or exposing others to harm;

    v  refrain from gambling, extortion, theft, or any other unlawful act;

    v  refrain from using tobacco, or using, possessing, or transmitting any alcoholic beverage or illegal or controlled substance;

    v  show respect for the educational process and learning environment by refraining from intentional or habitual tardiness or unexcused absence;

    v  practice self-control at all times;

    v  care for the equipment and physical facilities of the school by refraining from willful destruction and damage;

    v  comply with any reasonable request or direction given by any school board employee or school property or at any school event or function;

    v  bring to class textbooks and school supplies and assignments;

    v  immediately report to school personnel possession by a student of any weapon (real or look-alike) or contraband item;

    v  immediately report to school personnel any threat of violence.

     

          B.Parents and Guardians

    1. Parents and guardians have the right to:

    v  send their child to a school with an environment where learning is valued;

    v  expect classroom disruptions to be dealt with fairly, firmly, and quickly;

    v  enroll students in the Hopkins County School District where they shall attend classes regularly and promptly with minimal interruptions;

    v  expect the school to maintain high academic standards;

    v  to expect notification from teacher if their child is caught cheating, or in case of other significant problems;

    v  review the student’s academic progress and other pertinent information which may be contained in the student’s personal records;

    v  address a question or a request a conference concerning their child to the proper authority and to receive a reply in a reasonable time period (within 48 hours, if possible);

    v  be treated with courtesy and respect by all members of the school staff;

    v  be free from verbal abuse;

    v  request the District to provide information regarding the professional qualifications of their child’s classroom teachers.

    1. Parents/Guardians have the responsibility to:

    v  understand that unnecessary interruptions in school are detrimental;

    v  instill in their children the values of an education, and a sense of respect and responsibility;

    v  understand that failure to adhere to this code may result in suspension;

    v  be familiar with the educational program and the procedures;

    v  inform children about the disciplinary procedures of the school and emphasize the importance of following same;

    v  see that children attend school regularly and promptly;

    v  check with the proper school officials regarding the facts of any situation that they might question;

    v  support the efforts of school personnel;

    v  demonstrate respect for the teachers, administrators, and school personnel at school and all school related activities;

    v  see that students exhibit neatness and cleanliness in their personal attire and hygiene;

    v  immediately report to school personnel possession by a student of any weapon (real or look-alike) or contraband item;

    v  immediately report to school personnel any threat of violence;

    v  practice self-control at all times.

     

          A. Teachers

    1. Teachers have the right to:

    v  the support of co-workers, administrators, and parents;

    v  work in an educational environment with a minimum of disruptions;

    v  expect all assignments, including homework, but not limited to, to be completed and turned in as assigned;

    v  remove any student from class whose behavior significantly disrupts a positive learning environment, for no more than one class period during which time the student will be in the office or other designated area;

    v  safety from physical harm and freedom from verbal abuse;

    v  provide input to aid in the formulation of policies that relate to their relationships with students and school personnel;

    v  take necessary action in emergencies, to protect their own person or property, or the person and or property of those in their care;

    v  be treated with courtesy and respect;

    v  be free from verbal abuse.

    1. Teachers have the responsibility to:

    v  be at school daily;

    v  be prepared and have plans to teach each day;

    v  treat everyone with dignity;

    v  present subject matter and experiences to students and inform students and parents/guardians of achievement and/or problems;

    v  aid in planning a flexible curriculum which meets the needs of all students and which maintains high standards of academic achievement;

    v  prescribe rules for the individual classroom to implement the educational process;

    v  assist in the administration of such discipline as is necessary to maintain order throughout the school without discrimination on any basis;

    v  evaluate students’ assignments, return them as soon as possible, and provide permissible make-up work to the student in a timely manner;

    v  exhibit exemplary behavior in action and speech;

    v  exhibit neatness and cleanliness of personal dress and hygiene;

    v  reward exemplary behavior of work of students;

    v  maintain an atmosphere conducive to good behavior and exhibit it;

    v  recommend for retention in a class any student who fails to meet the basic standards of such class;

    v  maintain necessary records of students, progress, attendance and discipline, and provide information as requested;

    v  notify parents when a student is caught cheating;

    v  follow and enforce all policies, rules and regulations by the Board of education and/or school administration;

    v  immediately report to school administration possession by a student of any weapon (real or look-alike) or contraband item;

    v  immediately report to school administrators any threat of violence;

    v  practice self-control;

    v  provide constructive criticism.

     

          B. Administrative Personnel

    1. Administrative Personnel have a right to:

    v  the support of students, parents, and teachers in carrying out the educational programs and policies established by the school system;

    v  provide input for the establishment of procedures and regulations that related to the school;

    v  safety from physical harm and verbal abuse;

    v  take necessary action in emergencies to protect their own person or property or the person and/or property of those in their care;

    v  exercise professional judgment in the disciplining of any student who conduct disrupts the educational process;

    v  administer the school environment to provide proper learning atmosphere;

    v  be free from verbal abuse;

    v  report threats of violence to the superintendent and to civil authorities as appropriate;

    v  report possession of a weapon or contraband by a student to proper authorities as appropriate.

    1. Administrative Personnel have the responsibility to:

    v  create and foster an atmosphere of mutual respect and consideration among students, staff members and parents;

    v  administer discipline fairly and equally following the guidelines set forth herein;

    v  exhibit exemplary behavior in action, dress, and speech;

    v  implement and evaluate all aspects of the educational program to improve learning and comply with the district, state and nation;

    v  direct a program of dissemination of information explaining the Code of Conduct to the school community;

    v  prescribe rules for the individual school to implement the educational process;

    v  immediately report to law enforcement officials possession by a student of any weapon (real or look-alike) or contraband item; report threats of violence to the superintendent and to civil authorities as appropriate;

    v  report possession of a weapon or contraband by a student to proper authorities as appropriate;

    v  practice self-control.

     

          C. Classified Personnel

    1. Classified Personnel have the right to:

    v  the support of co-workers, administrators, and parents;

    v  work in an educational environment with a minimum of disruptions;

    v  safety from physical harm and freedom from verbal abuse;

    v  provide input to aid in the formulation of policies that relate to their relationships with students and school personnel;

    v  take necessary action in emergencies to protect their own person or property, or the person or property of those in their care;

    v  be treated with courtesy and respect.

    1. Classified personnel have the responsibility to:

    v  support efforts of all school personnel in seeing that students are educated in a safe, nurturing environment;

    v  assist in seeing that the curriculum which meets the needs of all students is carried out;

    v  enforce rules to comply with individual job classifications;

    v  assist in the implementation of such discipline as is necessary to maintain order through-out the school without discrimination on any basis;

    v  exhibit exemplary behavior in action and speech;

    v  exhibit neatness and cleanliness of personal dress and hygiene;

    v  reward exemplary behavior of students;

    v  maintain an atmosphere conducive to good behavior;

    v  follow and enforce all policies, rules and regulations by the Board of Education and/or school administration;

    v  immediately report to school administrators possession by a student of any weapon (real or look-alike) or contraband item;

    v  immediately report to school administrators any threat of violence;

    v  practice self-control.

    FAMILY EDUCATION RIGHTS AND PRIVACY ACT (SCHOOL RECORDS)

    In accordance with the Family Education rights and Privacy Act, parents shall have the right to inspect and review all educational records relating to their child by making request to the principal of each school or other designated official.  This right shall be passed on to the student at age 18. In accordance with federal regulations concerning the release or transfer of educational records, it is the policy of this school district to forward educational records, on request, to a school in which a pupil seeks or intends to enroll.  Parents may obtain, upon request, copies of the records transferred and an opportunity for a hearing regarding these records. Parents shall have the right to file complaints, in compliance with the Family Education rights and Privacy Act, regarding any alleged failures of the district to comply with the act.

    Parents of a pupil who has graduated or otherwise left the district, and who was formerly enrolled in a program for exceptional children, may request the destruction of any personally identifiable information in the education record of their student which was collected and maintained.  Such requests should be addressed in writing to the director of special education.

     

    GRIEVANCE PROCEDURE

    Parents/ Guardians desiring to question actions taken by school personnel may follow this procedure:

    1. If the problem is related to the classroom, the parent/guardian will contact the school office to arrange a conference with the classroom teacher, as soon as possible, to discuss the problem.
    2. If this conference does not resolve the situation, the teacher and parent will arrange for a conference with the principal or his/her designee, with a minimum of delay.
    3. If the problem is not related to the classroom, the parent will contact the principal directly, who may in turn consult the school site-based council if appropriate?
    4. If none of the above procedures result in a satisfactory solution to the problem, the parent shall state his/her complaint and may request a conference with the instructional supervisor who will inform the superintendent should the need arise.
    5. During this conference either party may have present individuals having knowledge relative to factors involved.The other party shall be notified in advance if such persons are to be present.
    6. The Superintendent or his/her designee will advise the parent in writing of the disposition as soon as possible.
    7. The parents may appeal in writing to the superintendent who may arrange a meeting with the Board of Education if the parent/guardians are not satisfied with the decision of the superintendent or his/her designee.
    8. A grievance must be filed within 30 calendar days.

     

    MISCELLANEOUS

    VISITORS

    All citizens are welcome in the Hopkins County School System.  However, upon entering the school building all visitors and parents shall report to the school’s administrative office.  Students are not allowed to bring visitors to school.

     

    SMOKING AND USE OF TOBACCO PRODUCTS

    Both smoking and possession and/or use of tobacco products, nicotine delivery devices, or vapor products by students are strictly prohibited while on property owned or operated by the Board of Education, inside Board-owned vehicles, on the way to and from school, and during school-sponsored trips and activities. Hopkins County has adopted a strict “no-tolerance” policy designed to deter such illegal actions. First time offenders will receive three (3) days in (ICE/SOS); Second time offenders will receive five (5) days of ICE/SOS, plus notification of teacher(s) resulting in loss of restroom or break privileges during that class period. Violators will receive multiple days of Saturday School and subsequent violations will result in suspension.

     

    VIDEO SURVEILLANCE AUTHORIZATION:  The board authorizes the use of video cameras on district property to ensure the health, welfare, and safety of all staff, students, and. Visitors to district property, and to safeguard district facilities and equipment. Video cameras may be used in locations as deemed appropriate by the superintendent. The district shall notify staff and students through student/parent and staff handbooks that video surveillance may occur on district property. Students or staff in violation of board policies, administrative regulations, building rules or law shall be subject to appropriate disciplinary action.  Others may be referred to law enforcement agencies. Video recordings may become a part of a student’s educational record or a staff member’s personnel record.  The district shall comply with all applicable state and federal laws related to record maintenance and retention.

     

    HARASSMENT / DISCRIMINATION

    Harassment/ Discrimination is intimidation by threats of or actual physical violence; the creation, by whatever means, or a climate of hostility, or intimidation, or the use of  language, conduct, or symbols in such manner as to be commonly understood to convey, hatred, contempt, or prejudice or to have the effect of insulting or stigmatizing an individual. Harassment/ Discrimination due to an individual’s race, color, national origin, age, religious beliefs. Students who engage in harassment/ discrimination of an employee or another student on the basis of race, color, national origin, age, religion, marital status, political beliefs, sex or disability shall be subject to disciplinary action including but not limited to suspension or expulsion.

     

    NONDISCRIMINATION POLICY

    The Hopkins County Board of Education does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or marital status in providing educational opportunities, activities, or employment practices in accordance with Title VI of the Civil Rights Act of 1964, TitleVII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504  of the Rehabilitation Act of 1973 (revised 1992), and the Americans with Disabilities Act of 1990 and provide, upon request by qualified disabled individuals, reasonable accommodations including auxiliary aids and service necessary to afford individuals with a disability an equal opportunity to participate.  For more information contact Linda Zellich, 320 S. Seminary, Madisonville, KY  42431, telephone:  270-825-6000.